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What Are the Benefits of File Management? The following are definitions, functions and benefits of file management

GridGroupWhat is File Management? What are the functions and benefits of File Management? What are the goals of File Management?

Broadly speaking, File Management is a method in a computer operating system in organizing and managing files contained on disk partitions. On a computer, there is a file system that can store various files in a certain way.

For organizations, companies, to personal, File Management has an important role to facilitate the mapping of the data and files needed. It can be said that File Management is an administrative process on a computer system that plays a role in handling digital programs accurately.

According to Sybil P. Parker in the book McGraw-Hill Dictionary of Scientific & Technical Terms (1974), a File Management system is a computer program that is useful for controlling file storage space and providing services in the form of output control and indexing input.

The files referred to here can be images, videos, documents, and all other types of files stored on a computer. The basis for File Management on a computer system starts from the naming process, the storage process, to the process of retrieving files in an organized manner.

What Are the Benefits of File Management

File Management Function

File Management has several functions, such as:

  • Carry out the file mechanism simultaneously according to the input entered in the computer system
  • Create, modify, and delete files
  • Perform and make recovery or backup of files to prevent loss of files due to intentional or unintentional reasons so that files can still be accessed
  • Ensuring that information in the form of files is stored safely, confidentially, and is easily accessible according to the wishes of the creator and file saver

Those are some of the file management functions found on a computer system. In other words, File Management has a very important fundamental role in order to keep the files on the computer system properly maintained according to input or input from computer users.

Benefits of File Management

After knowing the function of file management, here are some of the benefits of file management:

  • Creating files, modifying files, and deleting files that are considered unimportant and contain information that is considered obsolete
  • Computer operating system users can use files together at one time
  • Prevent files from being damaged or deleted due to things that can cause files to be damaged or lost from storage space
  • Makes it easier for users to organize and search for files that are stored with a specific name and format according to input

Those are some of the benefits of file management that you need to know. Thus a brief review of the meaning, function, and benefits of file management. Hope it is useful.

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